SMITH FIELD AIRPORT EVENT CONSIDERATIONS & REQUIREMENTS1. Identification of the event sponsor or sponsors.
2. A list of the event planning committee members and the committee chairperson.
3. Identification of any professional event organization which may be assisting the event sponsor.
4. The proposed airport location to be used as the public area(s), including a comprehensive crowd control program for the area(s).
5. The proposed event staging area and aircraft parking location plan.
6. Proposed public auto parking layout and access plan and any remote parking locations to be used including provisions for parking shuttle services.
7. Provide a certificate of insurance for public liability/special event coverage in amounts required by the airport’s current insurance underwriter. This certificate must name the Fort Wayne-Allen County Airport Authority as an additional insured.
8. Provide a signed Insurance and Hold Harmless statement to the Fort Wayne-Allen County Airport Authority.
9. Provide a letter to each supporting fire, EMS, and police agency indicating the degree of their involvement.
10. Indicate a description and plan layout for sanitation and portable water facilities. This should also include adequate trash containers and their numbers and location.
11. Outline the cleanup and grounds litter control program to be used and whose responsibility it will be to provide personnel for this function.
12. Provide a list of events and participants.
13. Outline the event promotional program to be used to inform the public of the event.
14. Provide details of the proposed event communications and control point to be established including location, sponsoring agency or agencies, and personnel staffing.
15. The event sponsor must comply with all FAA, state and local regulations. Failure to do so shall be reason for immediate cancellation of this event. The sponsor will be responsible for securing the necessary FAA waivers for all flight demonstrations. The event sponsor will be responsible for paying all fines and penalties that may result from conducting the event.
16. Any “sterile” areas required for aerial demonstrations by the FAA must be cleared (sterilized) by the event sponsor and be maintained clear of human habitation throughout the demonstration. This includes any required road closures.
Download an event request packet: Event Packet -
PDF format. Event Packet -
MS Word format.